b'Booking ConditionsThe following booking conditions together with our Privacy Policy and any other writtenof the Air Travel Trust subject to the travel agents obligation to pay such monies to us information we brought to your attention before we confirmed your booking, form thein accordance with our trading terms unless we fail. In the unlikely event of our financial basis of your contract with Great Rail Journeys Limited trading as Great Rail Journeys,failure, all monies then held by the travel agent or subsequently paid by you to the travel and Rail Discoveries HQ Building, Hudson Quarter, Toft Green, York YO1 6JT (we, us oragent will be held by the agent on behalf of and for the benefit of the Trustees of the Air ourselves) Reg No 3208093. Please read them carefully as they set out our respectiveTravel Trust without any obligation on the agent to pay such moniesrights and obligations. By asking us to confirm your booking, we are entitled to assumeto us.that you have read these booking conditions and agree to them. References to you and your means all persons named on the booking (including anyone who is added or3. Passports, Visas and Other Entry Requirementssubstituted at a later date), or any of them as applicable. Please note that you are entirely responsible for ensuring that everyone in your party has the necessary correct and up-to-date personal documentation before you start the References to holiday, booking, tour or arrangements means the holidaytour and that you all fulfil the passport, visa, health and any other entry requirements arrangements which we agree to make, provide or perform (as applicable) as part of ourapplicable to your chosen tour. We do not accept any liability if you are refused entry contract with you, unless otherwise stated. onto any transport or into any country due to failure on your part to carry correct documentation or to meet those entry requirements. If failure to have any necessary Unless these booking conditions state otherwise, any reference to European Union lawtravel or other documents, or to meet entry requirements, results in fines, surcharges or and/or International Conventions in these booking conditions that is directly applicableother financial penalty, costs or expenses being imposed on us, you will be responsible or directly effective in the United Kingdom is a reference to how it applies in England andfor reimbursing us accordingly. In addition, should you be unable to travel on the holiday Wales. This includes where the law has been retained, amended, extended, re-enactedas a result, cancellation charges as shown in clause 8 of these booking conditions will or given effect on or after 11pm on 31st January 2020 (including the transition period). apply.By making a booking, the first named person on the booking (party leader) agrees onFor British Citizens, a standard 10-year British passport which must also be valid for behalf of all persons detailed on the booking that: at least 6 months beyond your intended return travel date is required for all holidays outside of the UK. In many cases, you will also need to have multiple consecutive blank a. He/she has read these booking conditions and has the authority to and does agree tovisa pages within your passport (the number varies depending on the destination(s) be bound by them; visited). If your passport expires before this, it may still be acceptable, but you should b. He/she consents to our use of information in accordance with our Privacy Policy; contact your local Passport Office or the consulate or embassy of the country/countries c. He/she is over 18 years of age and where placing an order for services with ageyou plan to visit/transit through, for detailed advice. Customers applying for a first restrictions declares that he/she and all members of the party are of the appropriate agepassport or renewing their passport should allow at least six weeks to obtain one as you to purchase those services; may be required to attend a personal interview with the Passport Office, however, in all d. He/she accepts financial responsibility for payment of the booking on behalf of allcases, please apply as far ahead as possible so as to allow time for unexpected delays.persons named on the booking; and If you have a British passport issued outside of the UK or if you are not a British e. He/she accepts responsibility for passing all documentation and information inCitizen, it is your responsibility to check entry requirements with the relevant embassy regards to the booking on to all persons named on the booking. or consulate of the country/countries that you plan to visit or transit through. For information concerning passports, visa and other entry requirements for any destination, 1. Making Your Booking we recommend contacting the UK Government Foreign, Commonwealth & Development You may book with us by telephone, online or via one of our authorised travel agents.Office website www.gov.uk/foreign-travel-advice or speak with your authorised travel Once we (or your authorised travel agent) have received all appropriate payments, weagent if you are unsure about the visa requirements for your travel destination.will, subject to availability, confirm your holiday over the telephone (where you or your travel agent make the booking by telephone) or by e-mailing or otherwise sending aIt is your responsibility to ensure your party obtains all necessary visas before departure booking confirmation letter/invoice to the party leader. We reserve the right to returnincluding any additional visas or other documents required when travelling on any of your deposit and decline to issue a confirmation at our absolute discretion. Where youour rail or cruise tours that visit other countries/ports independently. Also, some nations book through one of our authorised travel agents, the booking confirmation letter/ now have very strict documentation requirements for those travelling with children and invoice and all other communications will be sent to your agent and you should alsonotarized birth certificates and/or other documents may be required for children under contact us through the agent. Alternatively, you can book online via our website in which18. Visa requirements may change at short notice and we recommend that you check case your holiday booking will be acknowledged by e-mail and a booking confirmationthe latest position in good time before your departure. Information on this subject is letter/invoice will follow. The acknowledgement of your booking is not a confirmationavailable on or through the UK Government Foreign, Commonwealth & Development of it and does not create a legally binding contract. A binding contract between you andOffice website www.gov.uk/foreign-travel-advice or speak with your authorized travel us only comes into existence once we have issued you with a booking confirmation thatagent if you are unsure about the visa requirements for your travel destination.will confirm the details of your booking and will be sent to you or your travel agent. All references in these booking conditions to the confirmation of your booking means thePlease note: The impacts of Brexit may change your visa, ticket and health booking confirmation letter/invoice. A provisional booking can be made by phone butrequirements. Third country nationals may require an airport transit visa when passing you must send the applicable payment within 7 days, or the provisional booking willthrough EU Member States. You should check any impacts of Brexit on your travel, automatically lapse. in advance of your departure, to ensure that you fulfil the requirements post-Brexit, If your confirmed arrangements include a flight, we (or if you booked via an authorisedincluding any passport validity. The UK Government passport checker can be found here agent of ours, that agent) will also issue you with an ATOL Certificate. Upon receipt, ofhttps://www.gov.uk/check-a-passport-travel-europe. the booking confirmation, ATOL Certificate or any other document, please check all of the details carefully. In particular, please check that the forenames and surnames givenIt is your responsibility to ensure you are aware of all recommended vaccinations and match those on your passports as we make reservations using this information. If youhealth precautions in good time before departure. Information is available from your GP believe that any details are incorrect, you must advise us immediately as changes cannotsurgery and from the National Travel Health Network and Centre www.nathnac.org. and be made later and it may harm your rights if we are not notified of any inaccuracies inalso on www.nhs.uk/Livewell/Travelhealth. For European holidays, existing European any document within ten days of our sending it out (five days for tickets). We will do ourHealth Insurance Cards (EHIC) will remain valid until their expiry, after which time you best to rectify any mistake notified to us outside these time limits but you must meet anyshould obtain a UK Global Health Insurance Card (GHIC), prior to departure for access to costs involved in doing so. The only exception to this requirement to meet costs is wherehealth care in many European countries. Access to health care provisions may change the mistake in question was made by us and there is good reason why you did not tell usand you are advised to check https://www.gov.uk/visit-europe-1-january-2021 and about it within these time limits. https://www.gov.uk/guidance/uk-residents-visiting-the-eueea-and-switzerland-healthcare for updates affecting your travel. Neither the EHIC nor GHIC are valid substitutes for 2. Payment travel insurance. Some nations require proof of vaccinations for all travellers. Vaccination You are required to send us the appropriate deposit per person (as detailed on theand other health requirements/recommendations are subject to change at any time for relevant tour page) or full payment if booking within 60 days of departure (90 days forany destination and we would advise that you check with a doctor or clinic not less than European River Cruise and private train holidays) and all applicable insurance premiumssix weeks prior to departure to ensure that you have met the necessary requirements (if our insurance is required) at the time of booking. In addition to the deposit applicableand have the applicable information.to the holiday, a further additional deposit is required of a minimum of 20% of the additional cost for any booking variations including flight and hotel upgrades and holiday4. Travel Insuranceextensions. Please note, deposits and all additional deposits are not refundable exceptIt is a condition of booking that you take out sufficient and appropriate travel insurance where expressly stated in these booking conditions. The balance of the cost of yourcover. We recommend you do this at time of booking so that your deposit (less any holiday must be paid no less than 60 days before departure (90 days for European Riverapplicable excess) is recoverable in the event of a cancellation covered by the policy. Cruise and private train holidays). If a cheque payment is declined by your bank forTo purchase the insurance policy we offer please contact us for details. It is your any reason, an administration charge of 30 will be made. If you return your paymentresponsibility to ensure that the insurance cover you purchase is suitable and adequate counterfoil before the date that payment is due, this authorises us to take paymentfor your particular needs. We do not check alternative insurance policies. The duration early. If we do not receive all payments in full and on time, we are entitled to assumeof the holiday as shown on the booking confirmation or as advertised in the brochure or that you wish to cancel your booking. In this case, we will be entitled to keep all depositson our website includes the day of departure and day of return and is the period to be paid or due at that date. If we do not cancel straight away because you have promisedused for insurance purposes. Read our policy details carefully and take them with you on to make payment, you must pay the cancellation charges shown in clause 8 dependingholiday.on the date we reasonably treat your booking as cancelled. Except for flight inclusive bookings, all monies you pay to one of our authorised travel agents for your holidayShould you choose to extend your holiday (either at the start or the end of your holiday), with us will be held by the agent on your behalf until a contract between us comes intoyou will need to extend the duration of your insurance cover. If you choose to travel existence. After that point, your agent will hold the monies on our behalf until they arewithout adequate insurance cover, we will not be liable for any losses howsoever arising, paid to us. For flight inclusive bookings, all monies paid to any authorised travel agent ofin respect of which insurance cover would otherwise have been available.ours for your holiday with us will be held on behalf of and for the benefit of the Trustees 66 BOOKING CONDITIONS'